NAPHA Shows

North American Peruvian Horse Association

BOARD OF DIRECTORS’ MEETING
MINUTES
Sunday, March 16, 2008

8 PM CST

1. CALL TO ORDER

ROLL CALL

Lucho Dapelo, Edie Gandy, D. Joy Gould, Julia Meek, Don Taylor, Linda Virgin, Alice Wolf, Donna Bearer

2. APPROVE MINUTES - February 16, 2008

Motion: to approve with changes, passed unanimously.

3. Replacement on Governing Council for Patrick Bossetta

Motion: to appoint Pam Bailey to fill the position on the GC vacated by the resignation of Patrick Bossetta.
Seconded, motion passed unanimously.

4. Temporary Suspension of Late Fees

Motion for a temporary reduction in fees so that horses may be registered for the lowest fees in member and non-member categories.
Seconded, motion passed unanimously.
Annual Meeting Report – Donna Bearer

5. ID Cards for Trainers – Lucho Dapelo presented the idea of a NAPHA membership card for trainers. Lucho will contact the association in
Peru to see if they will accept NAPHA membership cards as identification for trainers.

6. Legal Issues – Executive Session

7. Adjourn

North American Peruvian Horse Association

BOARD OF DIRECTORS’ MEETING
MINUTES

Dallas / Ft Worth, TEXAS

February 16 & 17, 2008

1. CALL TO ORDER – 8:20 AM

2. ROLL CALL – Lucho Dapelo, Edie Gandy, D. Joy Gould, Julia Meek, Don Taylor, Linda Virgin, Alice Wolf, Donna Bearer

3. APPROVE MINUTES - December 1, 2007 – DFW

Motion to approve and seconded. Approved unanimously

4. TREASURER’S REPORT – D. Joy Gould

Motion to approve and seconded. Approved unanimously

5. BUDGET FOR 2008

a. The 2008 Annual Budget was reviewed and discussed

b. 2007 Strategic Plan – D. Joy Gould

i. Review of 2007 Strategic Plan outcomes:

1. Specific remaining items:

a. Communication:

i. Still need official descriptions of committee duties

ii. Establish procedure for communication between committees and BOD

b. Financial Stability:

i. Most goals met, fundraising plan in process

c. Market the Peruvian Horse:

i. Marketing campaign is underway and has been well received

d. Registration Issues:

i. Overall: Merging of records is being accomplished smoothly

e. Decision-making Processes:

i. Still some confusion

ii. Committee on Governance should help establish clear policies and procedures

f. Unify the Membership: If other goals can be achieved the organization will become more cohesive and unified.

2. The Strategic Plan is a living document be updated. A new plan for 2008 will be presented to the Board at next meeting.

c. 2008 Stallion Auction - Donna Bearer

Send letters to stallion owners now to give Stallions more publicity, start promoting at Annual NAPHA meeting

6. NAPHA FOUNDATION REPORT – D. Joy Gould

Joy reported that the NAPHA Foundation had achieved its successful 2007 media advertising campaign for our breed; and is now working on the 2008 ad campaign.

7. GOVERNING COUNCIL REPORT

a. None submitted for this meeting

b. Recommend request for report be sent to GC Chair prior to each BOD meeting

c. Send list of tasks to GC:

i. Questions for survey/ promotion to members to participate in survey

ii. Develop/report “job description” for GC Chair, Secretary, GC Members

iii. Recommendations for how to get right number of regions for the GC: To be submitted to BOD

1. Empty GC seats – no one willing to run

2. Possible consolidation of GC districts

iv. Suggest dates/location for annual meeting for 2009 & 2010. It was noted that one year advance notice of date and place does not give the NAPHA Staff adequate time to negotiate for best prices.

v. Judge suggestions for National Show 2009 and 2010

Ask Regional Shows not to invite the National Show judge to judge their show during the prior year & year he/she is judging the U.S. National Show

8. BOD COMMUNICATIONS

a. BOD Liaisons for Committees – Chairs’ Responses

i. What would be role of BOD liaison?

1. Presently: active committees communicate directly and effectively with staff

2. BOD liaison not really seen as necessary at the present time

3. Will define the line of communication for committee reports

4. Post BOD meeting dates in a prominent place on the website for easy access to Committee chairs

b. Committee Reports – Starting January 2008

i. Needed for quarterly BOD meetings

9. REGISTRATION COMMITTEE (Barbara Windom)

It was decided to ask the Registration Committee for a recommendation on late fees.

10. RULES COMMITTEE ( Rich Ovenberg) – Donna Bearer

a. Re-organization of Show Rules

i. Format is much improved – re-organization is good

ii. Return to Committee to address questions and inconsistencies as indicated in highlighted sections.

b. Restructure Show Points (per size of show)

Motion to approve following and seconded. Approved unanimously

d. Points will be awarded only in NAPHA approved shows.

These shows must have the written approval of the NAPHA Board of Directors and must comply with all NAPHA requirements unless exceptions to those requirements aregranted in writing by the Board.

e. SHOW RATING # HORSES POINT (AS IS CURRENTLY WRITTEN)

MULTIPLIER

AA 250+ 5

A 150+ 4

B 70-149- 3

C 0-69 - 2

D NON CH./ OPEN CLASSES -1

SUGGESTED CHANGE:

AAA -300+ - 8

AA -250-299 - 7

A - 200-249 - 6

B - 150 - 199 - 5

C - 100 - 150 - 4

D - 50 - 100 - 3

E - 0-49 - 2

F - Non CH/Open Classes - 1

AS IS CURRENTLY WRITTEN

Starting in 2005, shows (1)whose judge is not a NAPH A APPROVED judge, (3) are not drug free by NAPHA rules and (4) with no Prueba by NAPHA rules will receive normal points as indicated above. Shows with any of the above four components - add 25% more points for each component which applies (e.g.: a show which uses NAPHA rules, holds a Prueba under NAPHA rules, is drug free by NAPHA rules and whose judge is NAPHA carded would receive 200% of the normal points.) Starting in 1996, #1 will be changed to “whose steward is not a NAPHA carded steward”. Starting in 1999, the added percentage for a carded judge and carded steward will be 50% each. Starting in 2001, judges must be carded through the NAPHA to be considered “carded.” Effective, Jan 1, 2007 NAPHA approved shows will no longer require the Prueba Functional.

Beginning with the 1996 season, all shows held in the United States must use NAPHA rules in order to be approved for points. Shows held outside of the U.S. requesting approval and not using NAPHA rules must receive the approval of the Board of Directors. In addition, if any show’s facilities are not sufficient to reasonably allow the entry by all who wish to participate in the show, it will only receive 50% of the points it would normally receive. Such determination will be made by the NAPHA.

SUGGESTED CHANGE

Shows meeting the following criteria will receive additional points as follows:

(1) Carded Judge: additional 50%

(2) Carded Show Steward: additional 50%

(3) Drug Free with testing: additional 50%

All shows held in the United States must use NAPHA rules in order to be approved for points. Shows held outside of the U.S. requesting approval and not using NAPHA rules must receive the approval of the Board of Directors.

In addition, if any show’s facilities are not sufficient to reasonably allow the entry by all who wish to participate in the show, it will only receive 50% of the points it would normally receive. Such determination will be made by NAPHA.

c. Presentation of Show Point Multipliers

Motion that National Show will have points doubled over the usual multiplier.

Seconded. Approved unanimously

d. Rule on P 41 that Judge not see entries prior to judging is moot with online show program. Recommend removal from rules. Motion to approve and seconded. Approved unanimously

11. MEMBERSHIP COMMITTEE (Carol Borden)

a. 811 members as of February 16, 2008

b. Quantify number of renewals each year, how many are we retaining or not retaining

c. 2008 Membership Drive

i. Discouraging in 2007

ii. Not effective in encouraging new members to join

iii. Mouse pad with NAPHA contact numbers to members.

iv. Encourage local Clubs to enlist new members:

1. Provide an incentive to club/members by percent of new members enrolled for NAPHA

2. Promote competition among clubs

12. JUNIOR SCHOLARSHIP COMMITTEE (Athena Goumas)

a. Usually little activity until July when applications are due

13. PROMOTIONS COMMITTEE (Joy Redman)

a. Should be eliminated now that the NAPHA Foundation and the NAPHA Staff is taking on a larger role in National breed promotion

b. Call Committee Chair and make a decision about whether the committee should be disbanded. Joy Redman consulted and agreed it was a good idea to disband committee.

14. JOY OF RIDING (Lynn Kinsky) – Donna Bearer

a. Elevate level of JOR to higher profile as the National NAPHA recreational riding program as such want to keep administration in-house.

b. JOR Committee will continue to be advisory and provide assistance. Lynn Kinsky to be the liaison with NATRAC competitive trail riders

15. JAC (Mimi Busk-Downey)

Motion: recommendations be approved with changes, seconded. Approved following unanimously

c. Judge’s application form:

i. Need to add questions for personal experience in a gaited breed for some number of years

d. Guest Card

i. Effective January 1, 2009, a club may only use a judge guest card once every 5 years.

e. Application/Renewal

Institute a $50 application/fee for non-NAPHA members, waived if the judge is a NAPHA member

f. Judges should be on Active list for 3 years, and then remain on inactive list for 5 additional years, as long as they submit an appropriate renewal form and fee yearly.

g. Tabeled for further disussion. NAPHA carded Judges may not judge any All Peruvian Horse (Purebred) show in the United States that is not NAPHA approved. Judges who do judge such shows will have their NAPHA judge’s card cancelled immediately.

ETHICAL REVIEW BOARD (Charles Melton)
1. Informal complaint received by Charles was improperly filed

COMMITTEE MEMBER TERMS
1. No term limits were set when committees were initiated – BOD will draw names to assign terms to committee members
2. Rules Committee: 3 years: Ovenberg (Chair), 2 Years - Gallegos, Hahn, 1 Year - Jarchow, Busk-Downey
3. Registration: 5 Year- Windom, 4 Year – Jarchow, 3 Year- Dutton, 2 Year – Montee, 1 Year – Steve Todd
4. Joy of Riding: 3 Year: Kinsky (Chair), 2 Year: Redman, Calentine, 1 Year – Burre, Gallegos
5. JAC: Ward (Administrator – no term), 3 Years - Busk-Downey (Chair), 2 Year - Shelton, Aldrich, 1 Year - Marco Dapelo
6. Junior Scholarship Committee: 3 Year – Goumas (Chair), 2 Years – Rothenberg, Shelton, 1 Year – Whisenant, Hall
7. Ethical Practices: 3 Year – Melton (Chair), Freeman, Aldrich, 2 Year – Marcum, Todd, Bossetta, 1 Year – Wright, Leitzke, Hoffman

OFFICE AND STAFF – Donna Bearer
1. New NAPHA Brochure – suggested a few changes
2. New JOR Brochure

LEGAL ISSUES DISCUSSED

PERU’S NEW RULE RE: Judges Rules Reviewed

CAROL HAYDEN’S FOSH (Friends of Sound Horses) LETTER
1. Request reviewed. NAPHA will continue to administer all shows in accordance with the approved Show Rules and Regulations. NAPHA is not responsible for the promotion and financial success of other shows.

2007 NATIONAL SHOW SURVEY RESULTS – Donna Bearer
1. Defer to send by e-mail

MEMBERSHIP OPINION SURVEY – Edie Gandy, Don Taylor

Motion to solicit GC, Judges, Stewards, Committees, NAPHA staff, and BOD, to submit questions for the survey. Second: Passed unanimously.

ANNUAL MEMBERSHIP MEETING
1. Additions for 2009 meeting might include:

i. Clinic for members

ii. Clinics for Judges

2008 NATIONAL SHOW
1. Judges’ Invitations to Events – Allow judges to attend non-show events.

i. Post to the Internet & Newsletter

ii. Add to Premium

Class Schedule – Alice Wolf
Jr. Committee – Linda Virgin to co-ordinate

i. Dianna Whisenant, Nick Breaux, Athena Goumas, Marty Fleming, Kelly Powers

ii. Responsible for collecting goodie bags for Juniors

iii. Be available to answer questions, counsel Juniors, etc. at the show

Reining Competition Judges

i. Invite Barbara Gardner from 2007

ii. Both National Show judges

iii. Representative from the sponsor: Merial, Ltd

Raffle – Raffle a John Deere Gator – Tickets will be $50 each.
Discussed other fund raising proposals

DATE FOR NEXT MEETING
1. Telephone Conference:

i. Sunday PM, March 16, 2008 8 PM Central time

All 2008 Meetings at DFW

i. May 31 & June 1, August 23 & 24

ADJOURNMENT.

North American Peruvian Horse Association

BOARD OF DIRECTORS’ MEETING
MINUTES

DFW – Grand Hyatt

Saturday, December 1, 2007

1. CALL TO ORDER: 8:20 AM

2. ROLL CALL – Lucho Dapelo, Jorge Galante, Joy Gould, Julia Meek, Larry Redman, Linda Virgin, Alice Wolf, Donna Bearer, Guests: Don Taylor, Bill Chase

Absent Guest: Edie Gandy

3. APPROVE MINUTES

a. November 18, 2007 Conference Call

b. Accept minutes with clarification, Second. Approved unanimously.

4. Governing Council : Reports and Discussion by Bill Chase

a. Discussions on:

i. Role of GC Chairperson: Discussion leader, Carol Hayden

ii. Role of Governing Council Members: Discussion leader, Joline Bell-Hahn

iii. Operating Rules and Procedures: Discussion leader, Carol Borden

iv. RONR Special Rule of Order: Bill Chase

b. Voting on these issues will be at the December 12, 2007 GC conference call

c. Additional question from Bill Chase:

i. When are new GC members actually seated? New members seated as of January 1.

5. TREASURER’S REPORT

a. Current

b. Projections / Budget

i. Motion to approve 2008 budget as provisional until the February BOD meeting, seconded, Passed unanimously.

6. COMMITTEE ON GOVERNANCE

i. New Member: Carol Borden selected to replace Edie Gandy who has been elected to the BOD

b. Charges to the Committee

c. Time Line: Submit recommendations in writing for February BOD meeting.

7. 2008 NATIONAL SHOW

a. Location:

i. Fort Worth – for 2008 October 9-12

ii. Board declined to sign five-year contract offered by John Justin Arena. Future shows to be contracted on a year to year basis.

b. Judges - From list proposed by GC at their March 2007 meeting:

i. Breeding:

1. Enrique Riso Patron

2. Ask for more names from GC if he cannot judge

ii. Performance: Mimi Busk-Downey

c. National Show Schedule –

i. Additional Classes

ii. Amateur Rule

iii. National Show Committee

iv. Electronic Survey: Final tally not yet completed

v. Jr. Committee – Linda Virgin to set up

vi. Denim and Diamonds: Casino Night suggested as theme – Unanimous approval

vii. Reining Competition – need sponsor

viii. Raffle – need item

d. NAPHA mail outs: Motion: NAPHA does not include any materials that are not produced by NAPHA in new owner or inquiry packets. Seconded. Approved unamiously

8. ELECTION OF OFFICERS: (Term = 1 year) Elected by Acclamation

a. President – Linda Virgin

b. 1^st Vice President - Lucho Dapelo

c. 2^nd Vice President – Julia Meek

d. Secretary – Alice Wolf

e. Treasurer – Joy Gould

f. Director – Don Taylor

g. Director – Edie Gandy

9. DATE FOR NEXT MEETING:

a. Telephone Conferences

i. As needed.

b. 2008 Calendar

i. February 16, 2008 – Grand Hyatt

ii. May 31, 2008

iii. August 23, 2008

10. ADJOURNMENT – 5:15 PM

North American Peruvian Horse Association

BOARD OF DIRECTORS’ MEETING

Conference Calls

November 18, 2007 2;00pm CDT / 12:00pm PDT

AGENDA

1. CALL TO ORDER

2. ROLL CALL – Lucho Dapelo, Jorge Galante, Joy Gould, Julia Meek, Larry Redman, Linda Virgin, Alice Wolf, Donna Bearer

3. APPROVE MINUTES

a. August 3& 4, 2007 DFW - Approved unanimously

b. September 11, 2007 Conference Call - Approved unanimously

4. TREASURER’S REPORT

Joy Gould reported that she will have a proposed budget for 2008 and financials ready for the December 1, 2007 meeting.

5. CHARLES MELTON’S PETITION

Julia Meek reported that she had turned over the petitions she has received to Charles Melton. She stated that she did not know how many petitions she had received.

6. NEW BOARD MEMBERS – Linda Virgin noted that three seats were open on the Board of Directors. The following appointments were approved unanimously.

At Large Director Don Taylor – 2 yr.

At Large Director Alice Wolf – 3yr.

Edie Gandy was appointed to the seat vacated by Alice Wolf , which expires September, 2008
At Large Director Linda Virgin re-appointed unanimously – 3yr.

It was agreed that the new board members would be invited to attend the December 1, 2007 meeting at DFW

7. JAC – JOE CHANDLER – The Judges Accreditation Committee recommended that Joe Chandler be carded as a NAPHA judge.
Their recommendation was approved unanimously.

8. EXECUTIVE SESSION

9. GOVERNING COUNCIL – Tabled until Dec. 1, meeting

a. Operating Rules

b. Currant Status

10. BOD COMMUNICATIONS

a. It was decided that the NAPHA President would sign letters from NAPHA relating to difficult issues or situations. It was agreed that copies of the letters will be distributed to the BOD and pertinent Committee Chairmen.

b. It was agreed that Donna would send out inquiries to the committee chairman and request input about whether or not they would like a liaison from the board sitting in on their meetings.

11. REGISTRATION ISSUES –Tabled until Dec. 1, meeting

a. Patrick Bossetta

b. Raul Risso

12. VACANCY ON GC - Cheryl Aldrich was nominated to fill the position on the Governing Council vacated by Lucho Dapelo. Approved unanimously.

13. GEORGE SMIT – It was agreed that George Smit's request for assistance in obtain federal grants be handled through the NAPHA Foundation.

14. STALLION AUCTION RESULTS – Donna Bearer reported that the auction netted $15,000.

15. PERU’S NEW RULE RE: JUDGES

Guest Judge’s Card – motion that we consider carded judges from other countries be given guest cards to judge U.S. shows. Passed unanimously.
Motion that Donna to send ANCCP Peru’s judge’s rules to the JAC to review & see if they want to change our requirements for carding NAPHA judges. Request feedback in 90 days. Passed unanimously.

16. RULES COMMITTEE - The Rules Committee’s preliminary re-organization of the NAPHA Show Rules has been emailed to the Board.

17. NATIONAL SHOW – Tabled until Dec. 1 meeting

18. DATE FOR NEXT MEETING – Dec. 1, 2007 DFW

Linda asked members to look at their 2008 calendars to try to set 2008, meetings in advance at the Dec. 1, meeting.

19. ADJOURNMENT

American Peruvian Horse Association

BOARD OF DIRECTORS’ MINUTES
Conference Call
September 11, 2007 7:00pm CDT/6:00pm MDT/5:00pm PDT

1. CALL TO ORDER
2. ROLL CALL – Lucho Dapelo, Jorge Galante, Joy Gould, Julia Meek, Larry Redman, Linda Virgin, Alice Wolf, Donna Bearer; Guest: Barbara Windom
3. REGISTRATION COMMITTEE REPORT –
Proposed changes and addition to registration rules approved unanimously subject to review by NAPHA attorney. (reviewed and approved by attorney) See Exhibit A
Reviewed proposed changes to Vet Statement required for Stallions – Disapproved unanimously.
Approved charge for Stallion Reports effective January 1, 2009.
4. Executive Session – attached information for Board Members Only will not be posted on website.
a. It was agreed that NAPHA will have a reproductive expert examine Soy del Peru. Larry Redman will contact UC Davis for a consultant who will examine the horse at Alamo Pintado.
b. The hearing panel will be made up of Alice Wolf, Deborah Shaw, & Patrick Bossetta. Alice Wolf will contact Patrick and Donna Bearer will contact Deborah Shaw.
c. Linda Virgin will obtain notarized statements from Pepe Risso, Jr., Robin Wong and Dr. Traveso while in Peru at the National Show.
d. Donna Bearer will ask Mark Gladden to request a copy of the Importation Papers on Soy del Peru.
5. GOVERNING COUNCIL ELECTION
a. Chairperson – Linda reported that only Bill Chase and Carol Hayden had been nominated for chairperson
b. Linda discussed the fact that according to the bylaws, the GC secretary appointment is made by NAPHA Secretary Julia Meek
c. Region 8 Representative
Jim Alexander was appointed to fill the remainder of the term for
Region 8. Linda Virgin will call Jim.
6. COMMITTEE ON GOVERNANCE
a. It was agreed that the Committee on Goverance would be established for a term of one year.
b. The following persons were selected to serve on the Committee on Goverance: Marty Fleming, Leonard Hoffman, Carolyn Mittrick, Janetta Michael and Edie Gandy. Linda Virgin will contact selected members.

7. ADJOURNMENT

North American Peruvian Horse Association

BOARD OF DIRECTORS’ MINUTES

Dallas / Ft Worth, TEXAS

August 3-4, 2007

1. CALL TO ORDER

2. ROLL CALL –Present: D. Joy Gould, Larry Redman, Linda Virgin, Alice Wolf, Donna Bearer, and Jorge Galante by phone. Absent: Lucho Dapelo, Julia Meek

3. APPROVAL OF MINUTES – Conference Call, May 29, 2007 & July 11, 2007

Approved unanimously.

4. TREASURER’S REPORT – D. Joy Gould

Joy noted that NAPHA ended last year with an operating loss. She further stated that with the correct calculations in this year’s budget there is a greater possibility that NAPHA could be in the black. Report reviewed and approved unanimously.

5. FOUNDATION REPORT – D. Joy Gould

Joy reported that the Foundation is preparing for a membership-wide fund- raising drive.

6. LEGAL ISSUES REPORT

Executive Session

7. NATIONAL SHOW

Discussion of new class structure, hospitality, ribbons and awards, Reining

Competition, and visiting dignitaries.

8. COMMITTEE’S SUGGESTIONS

a. Reviewed Laureado proposal from Rules Committee. Felt that the

Board needed more information on the proposal. Voted unanimously to return Laureado to Rules Committee for more in depth information.

b. Reviewed the recommendation from the Registration Committee that Rule 1, Part 14 be worded as follows:

Part 14. - DNA TYPING & VERIFICATION OF PARENTAGE

Beginning January 1, 2006, any horse being registered with NAPHA must

first have its DNA on record. All horses being registered for the first time

must have parental verification as a qualification for registration. Imported

horses must have their DNA on file with NAPHA.

Horses having their registration transferred to NAPHA must have their

DNA and parental verification on file. Any exception “for cause” must go

before the Registration Committee.

Approved unanimously

9. GOVERNANCE COMMITTEE – approved unanimously

Define Committee – At the request of the Board of Directors, the Governance Committee will review bylaws, rules and regulations, practices and procedures; and handle any other such business as deemed necessary by the Board.

i. Structure – to be made up of five members plus an ex-officio member from the Board of Directors

ii. Selection of Members – The Board will request 15 nominees from the Governing Council, from which to select the five members.

Assign Tasks – The Governance Committee will work on specific tasks as requested by the Board of Directors.

It was agreed that the following procedure will be used to handle Governing Council Elections.:
1. September 25 - Mail out call for nominations to the regions where GC’s term is expiring.
2. November 1-5 – Mail out ballots to regions involved.
3. December 16 – Ballots must be postmarked or returned by Dec. 16
4. December 19-21 – Letters of congratulations/phone calls/emails to winners & communication of thanks to all other candidates.
5. December 23 – Results posted on website
6. January 1 - Newly elected members will assume their positions on the Governing Council.
INTERNATIONAL JUDGES’ CRITERIA
1. Linda Virgin will attend the National Show in Peru to meet with the Association Presidents from other countries to work on the criteria for international judges.
2. DVD – Linda discussed the need to provide information on judging performance to judges from other countries. She discussed her desire to produce a DVD that could be made available to judges and riders.
DATE AND TIME FOR NEXT FACE TO FACE BOD MEETING - Nov. 17, 2007
ADJOURNMENT